The Manage Rhino Group platform (manage.rhinogroup.com) is a WordPress-based internal management dashboard that coordinates site monitoring, cost tracking, AI-powered ticket analysis, Harvest time tracking, order volume monitoring, and developer tooling across all Rhino Group client sites.
Technology Stack
| Component | Technology |
|---|
| CMS | WordPress (latest) |
| PHP | 8.x |
| Database | MySQL |
| Site Management | MainWP Dashboard v4.5.2 |
| AI | Google Gemini (3-series + 2.5-series models) |
| Vector Database | Pinecone (rhino-tickets index) |
| Time Tracking | Harvest API (JoliCode PHP client) |
| Task Management | Asana |
| CDN/DNS | Cloudflare SDK |
| Alerting | Microsoft Teams Webhooks, Email, SMS |
| Uptime | UptimeRobot |
| Hosting | WP Engine |
| Version Control | Bitbucket (webhooks) |
Custom Plugins
| Plugin | Version | Purpose |
|---|
| Suma Management | 1.1.0 | Core management: site tracking, costs, licenses, Pinecone vectorization, 40+ AJAX endpoints, 20+ custom tables |
| Suma Gemini | 1.0.0 | Gemini AI integration: ticket urgency analysis, text rewriting, email reply parsing |
| Suma Harvest | 1.0.0 | Harvest time tracking: API sync, project dashboards, milestone alerts, Teams webhooks |
| Suma Order Volume Monitor | 1.2.2 | E-commerce order monitoring: WooCommerce/BigCommerce frequency checks, email/SMS alerts |
| Suma Toolshed | 1.0.0 | Modular tools framework: dynamic REST route discovery, BigCommerce/WooCommerce integration base classes |
Third-Party Plugins
| Plugin | Purpose |
|---|
| MainWP Dashboard | Multi-site WordPress management (updates, backups, monitoring) |
| Advanced Custom Fields Pro | Custom field management for settings and configuration |
| Wordfence | Security and firewall |
| WP Mail SMTP | Email delivery |
| Zapier | Automation connectors |
Key Features
- Site Health Monitoring — Track SSL, indexing, Google Analytics, debug mode, WP Cron, accessibility across 50+ managed sites
- Cost & License Tracking — Manage plugin/theme costs, renewal dates, Envato licenses, and per-site cost assignments
- AI Ticket Analysis — Analyze support ticket urgency with Gemini AI, providing urgency scores, summaries, timelines, and suggested titles
- Harvest Budget Monitoring — Sync project time data, display dashboards with color-coded budget utilization, trigger milestone alerts
- Order Volume Monitoring — Monitor e-commerce order frequency and alert on failures (production sites going silent)
- Pinecone Vector Search — Vectorize site data for semantic search and AI-powered queries
- Automated Reporting — Daily/weekly reports on disconnected sites, unlicensed plugins, paid inactive plugins, vulnerabilities
- 18+ Cron Jobs — Automated background tasks for site updates, screenshots, uptime checks, Git reports, and more
Documentation Sections
| Section | Description |
|---|
| Developer | Technical architecture, database schema, API endpoints, cron jobs, plugin internals |
| User Guides | How to use the management dashboard: sites, costs, Harvest, reports, AI tools |
Production Details
| Item | Value |
|---|
| URL | https://manage.rhinogroup.com |
| Hosting | WP Engine |
| Database | managerhinogroup |
| Repository | Z:\Herd\manage (Git) |
| Debug Mode | Enabled (logs to wp-content/debug.log) |